ECMWF aims to achieve both quality and value for money in the procurement of goods and services.
What we buy
The type of goods and services required by ECMWF vary depending on the needs of the organisation at any one time. Past tenders have included procurement of servers and desktops, cabling and infrastructure, provision of temporary office space, and the remodelling of our library. ECMWF is currently issuing Invitations to Tender (ITTs) for Copernicus services (see below). Copernicus ITTs are available on ECMWF's eProcurement portal. Other (non Copernicus) procurements are listed below on this web page with the relevant documents.
Please refer to the lists of current tenders and requests for proposal to see if there are goods or services you can offer us.
As an international organisation, we are governed by our Convention and its associated financial regulations.
We use an open tender process in accordance with our financial regulations.
ECMWF may use its eprocurement portal for non Copernicus tenders as well. Information on how the process works for each ITT or Request for Proposal will be included in the published documentation.
To respond to ECMWF RFPs/ITTs published through ECMWF's eProcurement Portal, suppliers should register at https://procurement.ecmwf.int/ or by clicking on the following direct link https://procontract.due-north.com/Register. The registration process is free of charge and is managed by the Portal provider (Proactis / Due North).
Suppliers should note that ECMWF ITTs/RFPs are composed of a set of documents which can be accessed through the portal. The adverts published in the portal will contain the main document(s) of the ITT/RFP as attachments. “Online questionnaire” is the step where all documents are provided and where tenderers prepare their responses by answering questions and uploading documents in accordance with the instructions therein. Suppliers will need to “register interest” in an ITT/RFP in order to access the online questionnaire (Registering interest is a step to access the ITT/RFP and does not commit the suppliers to respond.).
Frequently asked questions for the Portal are answered here: https://supplierhelp.due-north.com/
Please refer to the ECMWF eProcurement Portal Guidance for suppliers on how to access the ITT documents and submit a response.
If you have any questions about specific procurements, you should follow the instructions in the published documents to submit your questions. If the procurement has been advertised in the portal you will need to express interest in the procurement in the portal and then submit your question through the portal. Please read through what we are looking for before contacting us.
Current ECMWF Copernicus tenders
Copernicus is the European Union (EU) flagship programme monitoring the earth's environment using satellite and in-situ observations. ECMWF is operating two services on behalf of the EU: the Copernicus Atmosphere Monitoring Service and the Copernicus Climate Change Service.
We publish Contract Notices in the Official Journal of the European Union (OJEU). We have also published Prior Information Notices in the OJEU for procurements for Copernicus Services. Other Notices and ITT's will be added from time to time so see Copernicus procurement for the latest updates.
Current non Copernicus ECMWF procurements
Current open procurement procedures (Requests for Information (RFI), ITTs or Requests for Proposal (RFPs)) are shown in the table below. Note that some of these procurement opportunities are not available in ECMWF's portal.
|RFI/RFP/ITT reference||RFI/RFP/ITT title||Published date||Closing date|
|Procurement of Microsoft Software Licences||2 October 2020||2 November 2020, 14:00 (UK Local time)|
|Procurement of Logistics Services||1 September 2020||27 October 2020, 14:00 (UK Local time)|
Procurement debriefing and review procedure
After you have received notification of the results of the evaluation of your bid you may request a debriefing from ECMWF. Information about this will be included in your notification letter.